Skip to main content

Office Manager

← Back to Resources

Westside Christian Academy
December 7, 2023
23096 Center Ridge Road, Westlake, OH
Job Type


Reports to: Director of Operations

General Responsibilities: The office manager oversees the central office and provides a variety of services to advance the mission of the school. This person also supervises for the front desk receptionist and Office Assistant/Executive Assistant.

Work Hours: Full time, generally 7:45-3:45. Summer hours vary.

Specific Responsibilities include but are not limited to the following:


  • Supervise and delegate tasks to the Office Assistant and front desk receptionist
  • Process incoming and outgoing mail; prepare information packets, and generate parent mailings
  • Work closely with the administration, nurse, and local authorities as needed to help ensure the health and safety of our students
  • Utilize and encourage parent and student volunteers who assist in the office
  • Properly handle monies collected for various activities
  • Coordinate all-staff events and recognitions
  • Plan and coordinate fire drills
  • Manage school calendar and room scheduling requests
  • Provide general office assistance to Director of Operations as needed


  • Maintain student, family, and staff database
  • Organize physical student records and fulfill student records requests as needed
  • Organize and send student progress reports and report cards to parents
  • Oversee student attendance process
  • Manage the onboarding and off-boarding process for employees, volunteers, and contractors
  • Keep personnel files and ensure they are up-to-date
  • Manage student withdrawal process
  • Assist HOS with mandated services as needed; add school notes, monitor progress, inform principles as needed
  • Maintain and edit organizational documents such as employee handbook, staff directory, master list, class lists, org chart, and others
  • Record staff and substitute attendance


  • Assist teachers, parents, and students who come to the office for a variety of reasons
  • Manage the school’s voice messaging and general email
  • Monitor and respond to main email account

Assistance to the Board Secretary

  • Send email reminders to trustees
  • Present meeting agenda with approval from the board secretary
  • Receive and file board reports
  • Compile and distribute board-meeting packet
  • Schedule and prepare room for board meetings
  • Attend board meetings and take meeting minutes. Finalize and distribute board secretary approved minutes
  • Add and delete members as necessary on the WCA google group and set up shared drives for documents as needed.


  • A follower of Jesus Christ and personal agreement with our Statement of Faith and lifestyle agreement
  • Strong familiarity with Google Office Suite
  • Comfort learning new databases and online platforms
  • Skilled in the use of Google Sheets or Microsoft Excel
  • Detail-oriented and organized
  • Excellent verbal and written skills
  • Friendly, gentle, patient, and professional demeanor; teachable spirit
  • Personal enthusiasm, optimism, and a sense of humor

 Contact:  Interested candidates should email their letter of intent and resume to Dirk Russell,

Drop files here browse files ...

Related Jobs

Director of Business Operations   Tampa, Florida new
February 27, 2024
Dean of Academics   Tampa, Florida new
February 27, 2024
February 22, 2024
Manager of Marketing and Communications   2000 Polaris Parkway, Columbus, Ohio
February 22, 2024
Assistant Head of School   7000 Ferris Street, Bellaire, Houston, TX
February 20, 2024


Summer Conference 2024 - National Harbor, Maryland

Join us for a gathering of classical Christian educators from around the world as we consider what it means to build school communities and welcome the outside through biblical hospitality.

As a member, you receive access to all of the most recent summer conference content, including 80+ workshops, plenary speakers, etc., plus access to the full library of past content.

Conference Sessions

Ensure increased visibility for your school by having it listed on the Find a School Map, connecting you with potential students and families seeking a classical Christian learning environment.

Map Feature

Unlock a wealth of exclusive resources, such as research studies and articles, providing valuable insights and knowledge for your school's continuous improvement.


Enable your school to easily post job openings and attract qualified candidates with the Career Center, simplifying the hiring process.

Career Center

Enjoy exclusive discounts on all SCL events and services, empowering you to access valuable resources and opportunities for your school's growth at a more affordable cost.

Exclusive Discounts

Get access to exclusive cohorts and workshops!

Cohorts and Workshops

SCL conducts school-wide surveys to provide relevant information to the classical Christian community as well as access to in-depth research with partner organizations like the Barna Group.


A connected community of classical Christian thought leaders, including heads of school, board members, marketing and admissions directors, development and fundraising directors, academic deans, grammar and upper school heads, and teachers from all grade levels are here to support and encourage one another.


Member-exclusive Coaching Call sessions. 15-20 online sessions each year from key-thought leaders on topics ranging from legal and operational issues to pedagogical and philosophical discussions. Think of it as a mini-conference each month!

Coaching Calls

Gain new insight, knowledge, and skills around best practices in a short, intensive format with workshops or a year-long mentorship experience with cohorts. Designed for administrators, teachers, parents, leaders, and department heads – anyone seeking to learn and grow in their role.

Conference & Workshops

Our network of seasoned professionals is available to navigate your questions and brainstorm solutions with you. Let us know how you want to direct your time and we will pair you with the senior leader that best suits your school’s unique needs.


Are you sure you want to delete this file?