Administrative Assistant to the Headmaster (Now Hiring for 2023 – 2024 School Year)

POSITION: Administrative Assistant to the Headmaster (Now Hiring for 2023 - 2024 School Year)
REPORTS TO: Headmaster
EMPLOYEE STATUS: Exempt ‘23 - ‘24
SALARY RANGE: $50,000-$65,000
HOURS: 7:20 A.M. – 3:50 P.M. Monday – Friday (Some weekends may be required)
SCHOOL/CAMPUS: Aristoi Classical Academy - Cypress

Qualifications:

• Bachelor’s degree and five years experience in a related field preferred
• Two years experience in school-related work experience preferred
• Proficient in computer skills (Google Suite, Microsoft Word, Excel, Microsoft Office, and PowerPoint)
• Ability to navigate Internet
• Skilled in Graphic Design
• Excellent communication skills including editing and proofreading
• Proficient in general office management and procedures, possess excellent interpersonal, organizational, and communication skills: verbal and written
• Be self-motivated and able to prioritize and multi-task
• Be highly organized
• Must be able to lift a weight of 50 lbs.

Responsibilities and Duties:

• Screen calls, greet visitors, and respond to parent and community member requests for school information for Headmaster
• Maintain confidentiality of files, records, student and personnel information for the Headmaster
• Assist with the organization and set-up of meetings and events during and after school
• Prepare and type correspondence and reports for the Headmaster
• Schedule and coordinate meetings, appointments and travel arrangements for the Headmaster
• Maintain a variety of computerized and manual records, files, and department databases for Headmaster, including maintenance and updates to administration binders
• Maintain the Headmaster’s personal Professional Development files
• Perform record keeping and general clerical functions (e.g. scheduling, copying, faxing, mailings, etc.)
• Responds to inquiries from a wide variety of internal and external parties (e.g. staff, Revised March 29, 2023 parents, public agencies, etc.) for the purpose of providing information, facilitating communication among campuses and/or providing direction as may be required
• Attend meetings and trainings as assigned for the purpose of conveying and/or gathering information required to perform functions
• Assist the Headmaster in staying current with TEA rules and regulations
• Anticipate and schedule relevant trainings for Headmaster
• Maintain a curriculum database and order curriculum materials for the academic year
• Arrange teacher check out / check in of teacher-related materials, books, and resources
• Arrange materials, textbooks, workbooks for each student grade level for teacher check out
• Complete purchase requisitions as needed throughout the year
• Assists Headmaster in producing K-8 curriculum schematics including word processing, editing, and graphics for Cypress Campus
• Assists with Love & Logic school-wide discipline as needed in conjunction with the Headmaster
• Maintains and onboards substitute teachers and facilitates daily substitute needs / campus fillings
• Perform other duties as assigned by the Headmaster

Aristoi Classical Academy is an equal opportunity employer offering employment without regard to race, color, religion, gender, national origin, age, sexual orientation, or ability. This job description summary does not imply that these are the only duties to be performed. This job description is subject to change in response to funding variables, emerging technologies, improved operating procedures, productivity factors, and unforeseen events.